Mastering the Art of the Sub Plan...and the Sub Day!

 Posted by Mr. VanDusen on Brain Fusion

Let’s be honest—no matter how many years we’ve been in the classroom, preparing for a sub day can feel more stressful than actually teaching 30 middle schoolers on the last day before break.

But it doesn’t have to be.

In this post, I’m sharing tips and tricks from both sides of the desk: how teachers can better prep for a substitute and how subs can walk in confidently and keep the classroom running smoothly.

For Teachers: Set Your Sub Up for Success

You know your classroom is a well-oiled machine… until you're not there. To keep things humming when you're out, here are some tips that can make all the difference:

1. Build a Sub Binder

This isn’t just helpful—it’s gold. Include:

• Class lists

  

• Seating charts

• Emergency procedures

• Daily schedule

• Bell schedules

• Technology logins

• A list of helpful students (and those who might need a little extra structure)

Pro Tip: Include a quick “Need-to-Know” page—bullet points that give your sub a cheat sheet on class dynamics, what’s flexible, and what’s not.

2. Have Go-To Lessons Ready

Emergencies don’t RSVP. Whether it’s a personal emergency or a last-minute call-out, having sub-friendly activities that are meaningful, manageable, and aligned to your content is a lifesaver. Bonus if they require zero tech troubleshooting.

3. Keep It Student-Focused

Design lessons that students can tackle independently or with minimal guidance. If you’re relying on videos, embed reflection or accountability activities to keep kids engaged.

4. Respect the Sub’s Time

Make sure materials are easy to find. Label bins. Have instructions where they’re needed. And please—test the tech ahead of time.

For Substitutes: Command the Room Like a Pro

You might be walking into a totally new environment, but that doesn’t mean you can’t own it. Here’s how to make the day smoother—for you and the students.

1. Establish Expectations Immediately

Greet students at the door. Smile. Let them know it’s going to be a great day—and that the rules still apply. Your tone at the start sets the pace.

2. Stick to the Plan

Teachers leave instructions for a reason. Unless there’s a clear emergency or something isn’t working, try to follow the plan provided.

3. Keep ‘Em Busy

Idle time is the enemy of classroom control. If students finish early, have a few “bonus” activities in your back pocket: educational games, short writing prompts, or a good “Would You Rather?” discussion.

4. Leave Notes

Even a short summary can be invaluable to the returning teacher. Let them know what got done, who stood out (positively or otherwise), and any tech or procedural hiccups.

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Whether you’re calling in sick, taking PD, or stepping into someone else’s classroom, preparation and professionalism are key.

Let’s elevate the sub experience from “survival mode” to “smooth sailing.”

Got your own sub hacks or horror stories? Drop them in the comments—I’d love to hear them!

👨‍🏫 About John VanDusen:

John has been teaching elementary and middle school since 2007 and serves as a coach and instructor for the U.S. Army Reserves. This podcast is here to give teachers fast, practical strategies for busy educators to enhance their classrooms.

See more at www.johnvandusen.com

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